In the past, businesses relied on USB sticks or hard drives to store and share files. But, due to the advancements in technology, cloud computing has made it possible for users in business networks to easily and quickly transfer files regardless of their locations or the devices they’re using. Depending on your storage, file sharing, and collaboration needs, you’ll choose a tool that has the right features and is within your budget.
Comparing OneDrive, SharePoint, and Azure may seem a little difficult because the tools have so much in common. Nonetheless, these three are not the same. Even with this overlap between tools in the Microsoft software-verse, we’ll try and pinpoint the differences between these three file storage and sharing solutions to help pick the right option for your business.
OneDrive allows you to save all your photos/files and quickly access them from any device regardless of your location. This is a great tech model for anyone who wants to experience the freedom of accessing, editing, and sharing their files or photos on any device. That also means that you won’t lose your files and images even if your device is damaged or gets lost.
OneDrive allows users to consistently stay connected with the people they choose to share their files and photos. So, if some of your business partners or remote employees are abroad, you can still share photos, files, folders with them and avoid the hassle of dealing with thumb drives and large email attachments—you send a full OneDrive link through email or text. Besides, files on OneDrive are always encrypted, whether on transit or not, to ensure they don’t appear malicious.
Apart from being an online cabinet for storing documents or files, OneDrive is also a reliable platform for versioning and sharing work projects. With the roll-back functionality, you can rest assured that you can retrieve files anytime if you delete or corrupt them accidentally. In addition, the Personal Vault section on OneDrive is designed to ensure that users can securely store their information using a password.
OneDrive is an essential tool among the three that is tailored for personal than commercial use. It interacts with various Microsoft 365 apps and helps create, edit, and access files in Office. In addition, by syncing the files and photos on your device to what you’ve stored on the cloud, OneDrive gives you an extra level of security in case you experience a hardware failure. Other users can also comment and offer suggestions on your documents when using OneDrive.
You can collaborate with employees remotely through an internal site accessible from any mobile device or computer as a business owner. On top of what OneDrive offers, SharePoint has extra features such as dashboards, collaboration, and CMS. SharePoint (formerly Office 365) allows you to seamlessly share workflows, apps, news, vital resources, and files with other users. The tool runs on the cloud, which means that teams can create, store, modify, and share files with others from anywhere, anytime.
You can use this Microsoft tool to distribute files to other people with different permissions. With SharePoint, you can easily and quickly add apps that help customize your package and add unique capabilities for more integration outside of Microsoft. Furthermore, the tool allows you to create different website designs and adapt the website to specific users.
If you love using the Microsoft 365 suite, your best file sharing and collaborative options on the cloud are OneDrive and SharePoint. For instance, if you want to collaborate with your teams effortlessly, all you need is to create your files on OneDrive, move them to SharePoint, and start sharing. That is why SharePoint is considered a shared company drive by most intelligent business owners.
Like you would do with your business’s internal network, you should also administer user access levels for your SharePoint account. It means that only certain users on your team can access specific resources or files on your account. In addition, the tool has a unique quarantining feature designed to detect infected data and section it off so that it doesn’t spread to all your company data.
SharePoint also comes with roll-back functionality and encryptions, just like OneDrive. Besides, you can integrate your SharePoint with Microsoft Teams to create an intranet for sharing files via the Teams collaborative feature for more collaboration.
Although Microsoft 365 has SharePoint features, you can also purchase this tool as on-premises software if you need control over your security and resources. As a standalone solution for your in-house developers, you can locally deploy SharePoint on your servers to give you total control over all the updates when the software launches. That also means that your business will maintain responsibility for any leaks and buying version updates once the software rolls out. If you’re searching for a collaboration tool that allows all your teams to work together simultaneously, then SharePoint is your best bet.
While Azure is more of infrastructure as a service (IaaS), SharePoint is considered a platform as a service (PaaS). In essence, Azure Files is a computing tool that can handle many functions such as databases, AI processes, and web hosting services. It is a popular cloud-based platform designed for mid-to-larger-sized enterprises.
Azure Files offering is Azure’s file server. Typically, Azure rents space on Microsoft so that it doesn’t have to worry about physical servers. However, Microsoft has taken the initiative to invest billions of dollars every year to ensure the Azure servers are secure and working flawlessly. The tool offers you on-premise cache points to seamlessly work with your files as if you’re on your business premises, yet all the changes you make are synced with Azure Files.
While all the three aforementioned file-sharing solutions are excellent and efficient, they are not the right call for every business model out there. Before settling for a particular option, you need to consider many factors, including your specific needs, future expectations, and budget. Steadfast Solutions is a Managed IT service provider with tremendous experience working with OneDrive, SharePoint, and Azure Files and can help you make the right choice and guide you in making the most out of your technology model. Contact Steadfast Solutions today, and we’ll help you choose the best storage and file sharing solution suitable for your business in Australia.